My Wedding Room Block.com is a complimentary service that will search, negotiate and book your hotel block for your out-of-town wedding guests. Our team of meeting and event planners with over 15 years of experience negotiating hotel contracts will save you time, energy, and money by leveraging our relationships and expertise to get you the best deals and rates at any hotel or resort. Providing high touch service is the only priority at MyWeddingRoomBlock.com, and that not only applies to you, but also you friends and loved ones that will be celebrating with you!
Why do I need a Hotel Block for my Wedding Guests?
If you have more than 10 out-of-town guests with intentions of traveling to your wedding, you will need to provide them with suggested hotel accommodations. This enhances the experience in keeping all of your guests together and streamlining logistics to and from wedding venues. Our complementary service will save you time and take this task off your plate.
Is there a fee for using My Wedding Room Block.com service?
No, MyWeddingRoomBlock.com is a free service. As licensed meeting planners worldwide, the hotels pay our fee, not you or your guests.
What is the benefit of using My Wedding Room Block.com?
Our service is free – allow us to alleviate the task of calling and emailing with hotel staff. Avoid the phone tag and follow up phone calls. Take advantage of over 15 years working in hotel sales to research, contact and negotiate on your behalf.
If it’s a FREE service, how does MyWeddingRoomBlock.com get paid? Does it affect my room rate?
Your selected hotel will pay us a commission based on how many of your guests actually stay and use the hotel. Given the volume of room blocks booked, we can leverage our expertise to secure the most favorable rates, terms and perks. We also have partnerships with the major hotel brands to ensure quick turnaround and provide any support along the way. Hotels are not allowed to charge higher rates to compensate for our fee.
What if I see similar or lower rates online?
Please be advised that at times you may find lower rates on third party internet channels however, it will not have the same value as your special group rates from MyWeddingRoomBlock.com. You will not be able to count on the availability or flexibility of these occasionally discounted channels, where as you can always count on the detailed contract we provide regarding group block inventory and flexibility. We can also work to mitigate this during negotiations prior to booking. There are often special concessions and amenities negotiated for you that an online rate cannot offer. Some of the amenities may include free shuttle, free bridal suite, amenities for bride and groom, etc…
What constitutes a group?
We are able to book room blocks for ten rooms or more on at least one night.
Where do you book?
Anywhere in the world! Although the My Wedding Room Block.com flagship is located in New York City, we are licensed worldwide and will book your block whether it’s local to NYC, Europe, the Caribbean or beyond.
Is it too early to book the room blocks?
We suggest booking your hotel block 9-12 months prior to the wedding to lock in the best rates for your guests. Once your wedding venue is selected, the hotel block should be the next step.
Why don’t I just contact the hotels myself?
You could do this yourself, but we offer this free service to free you up to work on more important aspects of your wedding planning. As experts in this industry; let us pass along our experience to you. Don’t spend your precious time researching area hotels. Save yourself the time, money, and energy by letting us do the leg work for you. We will negotiate added amenities for you and your guests as well as negotiate and help you navigate the potentially overwhelming contract clauses.
What happens when I submit a rate request?
After we receive your request, we will begin the process to reach out to hotels on your behalf. Within two business days, we will get back to you with a simple proposal listing up to 10 different hotels including rates, amenities and distance from your wedding venue.
After I receive my hotel options, do I have to make a decision right away?
Since hotel room rates change daily, the rate is valid for about 5-7 days, but varies from hotel to hotel. Of course we will try our best and request that the hotel honors the rate but there is no guarantee. We suggest booking within one week of receiving the offers.
What happens if an offer expires?
Most hotels provide offers that are valid for up one week. After one week, we will contact the hotel to check on availability and rates so that we can provide you with an updated offer.
Why do the hotel rates fluctuate?
Rates are a commodity, like an airline ticket or the price of gold, and they fluctuate daily depending on market conditions of supply and demand.
After I agree to a hotel(s), what is the next step?
We will request an agreement from the hotel(s). We will review the agreement and confirm or request revisions that will ensure you are protected from the hotel and its clauses. We will then forward this over to you for review. Together we can discuss any questions on the contract and make sure you are comfortable with everything prior confirming.
Can I visit the hotel first?
We will gladly set up a hotel visit for you. Simply let us know which hotels you’re interested in and we’ll set-up the appointments.
Why do I need to sign a hotel group agreement to book 10+ rooms?
The agreement is necessary to protect you and your guests. With an agreement, hotels have to honor the specially discounted rates for your group. This ensures you get the best rates and deals for your guests.
Can I block more than one hotel for my guests?
Yes, we suggest selecting one hotel; however, in larger cities, we often recommend a higher priced block as well as a more affordable option, for your out of town guests. Ultimately, we feel one hotel is easier logistically for you and your guests (providing transportation from hotel to your venue; gift bag arrangements; breakfast etc.) It also creates a more family friendly feeling to have everyone under one roof. Certainly, exceptions have been made and you can talk to your personal My Wedding Room Block.com Hotel block consultant about your specific needs.
What is the attrition policy for group bookings?
Attrition is the percentage of the room block that you are financially responsible for according to your contract. This is why we will negotiate the contract for you! Group attrition policies vary from hotel to hotel and can often be handled on a case by case basis. Generally, hotels will allow 10-20 rooms to be blocked without a penalty. If you want to block off more rooms the hotels ask for 50-90% attrition depending on the time of year, demand, etc. We will work with you and the hotels directly to ensure you have the best experience. We try to get what is called a courtesy block, without attrition for our brides, whenever possible. With a courtesy block you would not be held financially responsible for guaranteeing your guests’ rooms.
How does payment work for a group booking?
Payment can be arranged in a wide variety of ways depending on your group’s needs. Many couples feel that it is best for each guest to make their own reservation and payment directly.
I called a couple of hotels and received some quotes for my wedding block already. Can you get me a better deal than what they quoted me?
Unfortunately, once a hotel provides you a direct quote, we don’t have much influence. That’s why it’s best to use our service from the beginning. With our amazing global partnerships connected to hundreds of major hotel brands, we will be able to get you the best rates!
Have more questions or concerns?
Email us at [email protected] or call (480) 398-5334. We’d love to hear from you!
